Bud Dunn is the President of VXP (Volume Times Profit Technologies), a sales analytics software company serving beer distributors across the U.S. His role blends client services, sales operations, and event planning, where efficient coordination is critical.
Scheduling one-on-one meetings is already a challenge. But when Bud signed on to co-host a virtual industry event involving multiple panels and participants across time zones, he faced a familiar headache: group scheduling chaos.
The Scheduling Challenge: Aligning Multiple People, Time Zones, and Deadlines
The event required eight separate meetings, including four multi-person panels. With more than 20 participants scattered across time zones and varying availability, the old method—email threads and one-to-one tools—wasn’t going to cut it. Bud needed something built for groups, with less friction and more flexibility.
The event required eight separate meetings, including four multi-person panels. With more than 20 participants scattered across time zones and varying availability, the old method—email threads and one-to-one tools—wasn’t going to cut it. Bud needed something built for groups, with less friction and more flexibility.
The Solution: Boomerang’s Meeting Poll
Boomerang’s new Meeting Poll feature offered exactly what Bud needed. After it had been hinted in a product update, he had been eager to try it.
“I’ve been dying for Meeting Poll since I saw Boomerang teasing it,” he said.
He created four polls, one for each panel, selected the times he was available, and dropped the links into personalized emails. It took just minutes to set up, and responses started rolling in almost immediately.
When someone couldn’t make any of the original options, Bud quickly updated the poll and re-sent it. No endless threads. No clogging inboxes. Just targeted, efficient coordination. What once took days of back-and-forth emails and incomplete RSVPs now takes Bud less than an hour, from poll creation to calendar confirmation.
##The Results: Four Group Panels Scheduled in Under an Hour
In less than an hour, Bud had scheduled all four panel prep sessions, coordinating more than 20 calendars in the process. The meetings were confirmed more than a month before the event, and every participant showed up on time.
His co-host, a seasoned pro who had helped run the same event series for years, was blown away by how smoothly it all came together.
Why Bud Relies on Boomerang: Flexible, Fast, and Fully Integrated
While organizing his four panel sessions was Bud’s first time using Meeting Poll, Boomerang has been essential to his daily workflow for years. He uses:
- Bookable Schedule to let people meet with him by choosing from his open times
- Suggest Times to send tailored meeting availability directly in emails
- Inbox Pause to manage his inbox and time management
- Recurring messages to automate regular reminders
He estimates that 65–75% of his meetings are scheduled using Boomerang’s Suggest Times tool, often guided by Boomerang’s research on optimal scheduling strategies.
“I’ve read your research—Tuesdays and Wednesdays in the mornings, no more than seven time options. I use that with ad hoc. But if someone’s hard to schedule with, or there’s a group, Meeting Poll is a no-brainer.”
Boomerang’s seamless Gmail integration also makes it easier to stick with one platform. Unlike other scheduling tools Bud has tested, Boomerang doesn’t force him to hop between apps or adjust how he works.
Raising the Bar for Group Scheduling
Boomerang’s Meeting Poll turned what could have been a drawn-out, frustrating process into a fast, frictionless one. Instead of juggling email chains for days, Bud created four polls, sent them out, and had every meeting scheduled within 45 minutes.
For Bud and his team, Boomerang didn’t just simplify scheduling, it redefined how they prepare, coordinate, and show up. Group meetings no longer derail momentum. They drive it.
Kyla Brown
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Nadir Vissanjy
